The project manager you always needed. Built for both personal use and teamwork, Any.do for Mac improves the productivity of millions worldwide. Completely customizable, combining to-do lists, calendar (s) and reminders under one roof - Any.do has everything you need to get you to your goals. Dec 01, 2020 GoodTask for making Reminders more powerful. 2Do for a fully customizable to-do list with multiple syncing options. TaskPaper for a text-based list for managing tasks with only your keyboard. TickTick for a cross-platform option that feels native to the Mac. Microsoft To Do for the best free Mac to-do list app.
Most of us know how to use the Mac reminder app to set up appointments, create to-do lists, and manage our daily appointments. This application comes as standard with iOS and macOS, so most of us are familiar with it. But, Apple’s built-in reminder app for Mac is actually more potent than you might think. Its function is not limited to storing to-do items and creating reminders and lists. It is a feature-packed app that can make our lives easier and more organized.
The Mac reminder app has many useful features that not many users are even aware of. This includes setting priorities, location alerts, sorting and working with multiple windows. In this article, you’ll discover these not-so-popular features and how you can get the most out of Apple Reminders app.
How to Open Lists in a New Window
Reminders is a single-window app by default, with a sidebar that shows all the lists associated with your account. When you open the Mac reminder app, you will see a list of your scheduled reminders and menus on the right sidebar. You can choose to hide the sidebar and focus on a particular list at a time. You can switch between lists by clicking the dots at the bottom of the window or swiping on your trackpad. But what if you want to compare two lists and need them both to be open at the same time? You can open a list in a new window by double-clicking it on the sidebar or by navigating to Window > Open List in New Window. You can resize the window and change the position according to your preferences.
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How to Check Today’s Tasks
One of the benefits of setting up reminders is that Siri will send you alerts when a particular event or appointment is due. But if you’re someone who likes to plan ahead, these alerts may not be enough. Being able to see your dates in a calendar view helps a lot in managing your tasks and to-dos. And this is what the reminder app for Mac does.
If you want to know what’s in store for today, go to View > Go to Today or press Cmd + T. You’ll see a list of all the tasks, appointments or events scheduled for the current day. If you want to look at tasks you missed yesterday, click the Scheduled list on the sidebar. You’ll see all of the scheduled reminders, which is very useful for long-term planning.
Looking at your Scheduled list can be overwhelming, especially if you have a lot of tasks. To avoid the clutter and confusion, you can view your tasks on a particular date using the calendar. To view the calendar, click View > Show Calendar and you’ll see a small calendar at the bottom of the sidebar. You’ll know if a task is assigned on a particular day when you look at a dot underneath the date.
Set and Sort by Priorities
If you have a lot of tasks and you don’t know which one to deal with first, the Mac reminder app helps you stay on track by setting up priorities. There are four levels of priority – None, Low, Medium, and High. To set up a task’s priority, click on the task and use these keyboard shortcuts:
- Low: Cmd + 1
- Medium: Cmd + 2
- High: Cmd + 3
- None: Cmd + 4
Once you’ve set up the priorities, you can sort them out by clicking View > Sort By > Priority. You’ll see the most urgent tasks on top and less important tasks at the bottom.
Other Tricks for Mac Reminder App
There are so many other things you can do with your reminder app for Mac that you never thought possible. For example, if you misplaced an item on your list or you think it should belong to a different list, just drag the item to the list you want to transfer it to. No need to copy and paste. Just make sure to click near the circle or the right side of its name because clicking on the name will prompt you to edit it. If you need to select multiple items, Cmd-click and choose numerous items or Shift-click to select a range of items.
If you want to know more information about an item on your list, the typical thing to do is to click the info button (i), but double-clicking the item does just the same.
If you want to edit or update an item, Ctrl- or right-click to the left of the item to see your options. You can mark it as completed or delete, copy, cut and paste. You can also move the due date to tomorrow, move the reminder to a different list, set the priority level or set up an alert. Another note: to delete an item or a list, just select it and press Delete. It is so much easier and faster than marking them as complete.
Final Thoughts
There’s more to Reminders app than meets the eye. Although it might not be a power-packed app, knowing these little tricks makes it easier to work your way around the app and maximize its benefits.
Take A Break Timer
Reminders is a lightweight app, but it could be a bit straining for your Mac, especially if you have other apps and processing running at the same time. Improve your Mac’s performance by boosting your RAM with an app like Outbyte macAries. It scans and deletes junk files and free up your computer’s memory for a faster and smoother performance.
1. Time Out comes with two kinds of breaks: a 'Normal' break, typically for 10 minutes every hour, so you can move about and relax, plus a 'Micro' break: a very brief pause of typically 15 seconds every 15 minutes, so you can remember not to tense up too much for long periods.
2. You can change, disable or remove either kind of break if desired, and add new kinds of breaks, e.g. fixed lunch or afternoon breaks.
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3. You can configure how long each kind of break lasts, and how long between breaks, and the breaks can be set to count backwards when you take a natural break, e.g. when you go away from your computer.
4. The app features customizable break themes, with several variations to show during breaks.
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Key Features
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What does Time Out - Break Reminders do? You deserve a break. Easy break reminders, with flexible customization if you want it.It is very easy to fall into bad habits when using a computer for hours on end. You care about what you are doing, so can sometimes push yourself too far, or over-strain yourself. The human body isn't built to sit in one position for endless hours, gripping a mouse or typing on the keyboard. Dejal Time Out is here to help. It will gently remind you to take a break on a regular basis.Time Out comes with two kinds of breaks: a 'Normal' break, typically for 10 minutes every hour, so you can move about and relax, plus a 'Micro' break: a very brief pause of typically 15 seconds every 15 minutes, so you can remember not to tense up too much for long periods. You can change, disable or remove either kind of break if desired, and add new kinds of breaks, e.g. fixed lunch or afternoon breaks.You can configure how long each kind of break lasts, and how long between breaks, and the breaks can be set to count backwards when you take a natural break, e.g. when you go away from your computer.The app features customizable break themes, with several variations to show during breaks. These themes can be edited if desired, using standard HTML.While in a break, a progress bar shows how long till it is over, and buttons are available to postpone or skip the break if you can't be interrupted right then.What's more, you can optionally perform various actions before, during or after breaks. You can display a notification, play a sound, speak some text, run a script, and more.
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